AI Office Manager
aka “Office Manager” in the catalog
The moment a contract or CV lands it is redlined against your positions or scored on your scorecard. Daily: supply reorders drafted before you run out. Weekly: SaaS waste flagged. Fridays: a client report.
- Category
- Operations, Assistant
- Scheduled tasks
- 6every few minutes, daily, weekly
- Runtime
- Hermes
- Works with
- GmailGoogle DriveGoogle SheetsPlaidSlack
- Hosting
- Fully managed, always on
- Weekly Office ReportWeekly on Friday at 15:10
- Contract SweepEvery 30 min on weekdays, 08:00 to 17:00about 100 runs a week
- CV SweepWeekdays
- Evening Hiring DigestWeekdays at 18:00
- Daily Supplies CheckWeekdays at 08:10
- Weekly Subscription SweepWeekly on Tuesday at 09:20
- Mon
- every 30mContract Sweep
- 08:10Daily Supplies Check
- 18:00Evening Hiring Digest
- Tue
- every 30mContract Sweep
- 08:10Daily Supplies Check
- 09:20Weekly Subscription Sweep
- 18:00Evening Hiring Digest
- Wed
- every 30mContract Sweep
- 08:10Daily Supplies Check
- 18:00Evening Hiring Digest
- Thu
- every 30mContract Sweep
- 08:10Daily Supplies Check
- 18:00Evening Hiring Digest
- Fri
- every 30mContract Sweep
- 08:10Daily Supplies Check
- 15:10Weekly Office Report
- 18:00Evening Hiring Digest
The moment it happens.
The AI Office Manager does not wait for its next scheduled check. Connect a trigger and it starts the second the event arrives. Until you do, its schedule covers the same work.
Email to the agent's inbox
When: Email received
Contracts redlined and CVs scored the moment they land in the agent's inbox
Signed webhook
When: Application submitted
Every new application scored on your scorecard as it arrives, ranked each evening
How the AI Office Manager works
Every run reads from the tools you connect, works through its brief, and keeps what it learns in a persistent workspace, so context carries forward instead of starting from scratch.
Connect the ones you use. It works with what it has.
- Weekly Office ReportWeekly on Friday at 15:10
- Contract SweepEvery 30 min on weekdays, 08:00 to 17:00
- CV SweepWeekdays
- Evening Hiring DigestWeekdays at 18:00
- Daily Supplies CheckWeekdays at 08:10
- Weekly Subscription SweepWeekly on Tuesday at 09:20
Keeps in its workspace
- Who the owner is: business, timezone, quiet hours, business hours, delivery channel, and which duties are switched on
- Who the work is for: business or agency mode, client and report reader, sign-off, tone, report delivery
- Client access checklist per duty: what to ask for, the key or connection, least-privilege scope, what it unlocks
- Standard contract positions: liability caps, IP stance, payment terms, governing law, hard walk-aways, checklist
- Each open role with must-haves, nice-to-haves and scoring criteria, written before any CV is read
- Supplies and stock items, supplier lead times, minimum orders, safety buffers, seasonality, catalog URLs, stock source
A report after each run
Sent to your Slack, Telegram, or another channel you connect.
Drafts that wait for you
Anything that leaves your business is written for your approval, not sent on its own.
Answers in chat
Ask it about its work any time from the agent's chat in your dashboard.
The AI Office Manager, on autopilot
Each task runs on its own schedule in a managed environment. Adjust any of them, or add your own.
Task 01Weekly on Friday at 15:10
Weekly Office Report
Write the Friday office report. Read ~/workspace/BRAND.md (mode, reader, sign-off, tone) and ~/workspace/OWNER.md (which duties are switched on), then this ISO week's ledger ~/ledger/YYYY-Www.md…
Once a week
Task 02Every 30 min on weekdays, 08:00 to 17:00
Contract Sweep
Contract sweep. If the contracts duty is switched off in ~/workspace/OWNER.md, end without sending any message. Check the watched contracts inbox (Gmail) and contracts folder (Google Drive) for documents that arrived…
About 100 runs a week
Task 03Weekdays
CV Sweep
CV sweep. If hiring is switched off in ~/workspace/OWNER.md, or ~/workspace/SCORECARD.md has no role and criteria filled in, end without sending any message. Check the watched applications inbox (Gmail) and CV folder…
About 5 runs a week
Task 04Weekdays at 18:00
Evening Hiring Digest
Evening hiring digest. If hiring is switched off in ~/workspace/OWNER.md, end without sending any message. Read today's scored candidates in ~/reports/hiring/YYYY-MM-DD.md and ~/state/cvs-seen.json…
About 5 runs a week
Task 05Weekdays at 08:10
Daily Supplies Check
Daily supplies check. If supplies are switched off in ~/workspace/OWNER.md or ~/workspace/SUPPLIES.md lists no items, end without sending any message…
About 5 runs a week
Task 06Weekly on Tuesday at 09:20
Weekly Subscription Sweep
Weekly subscription sweep. If subscriptions are switched off in ~/workspace/OWNER.md, end without sending any message. Pull recurring charges from every configured source: the bank feed (Plaid), the receipts inbox…
Once a week
What it delivers
Each run ends with a message in your channel. Here is the brief the AI Office Manager's first task works from.
AI Office ManagerAGENTWeekly on Friday at 15:10
Weekly Office Reportcompleted
The brief: Write the Friday office report. Read ~/workspace/BRAND.md (mode, reader, sign-off, tone) and ~/workspace/OWNER.md (which duties are switched on), then this ISO week's ledger ~/ledger/YYYY-Www.md…
Deploy this template and Qoren provisions a dedicated, managed cloud environment: no Docker, VPS, or server upkeep. Tailor the persona, schedules, and tools, use the managed model key or bring your own, and the agent stays online with activity, usage, and spend in one dashboard.
How deployment worksSee pricing
Product names and logos are trademarks of their respective owners, shown here to indicate what this template connects to.
Sell the Office Manager to your clients
Run one Office Manager per client, each in its own isolated environment, and bill it as a monthly retainer.
- A sample week before the sale. Give it a prospect's website and it builds a sample week of its work from public information, ready to attach to your pitch.
- A weekly report under your name. It opens with the counts your client can check, written as your agency, and comes to you to forward.
- A client access checklist. Exactly which logins to ask the client for, and what each one unlocks.
- Hosting from $19 a month per client. A dedicated environment for one agent, plus model usage, which depends on volume. On the agency plans, each client's cost shows on its own line.
AI Office Manager template questions
What does the AI Office Manager template do?
The moment a contract or CV lands it is redlined against your positions or scored on your scorecard. Daily: supply reorders drafted before you run out. Weekly: SaaS waste flagged. Fridays: a client report. It runs 6 scheduled tasks on a managed cloud environment.
Which runtime does the AI Office Manager use?
It runs on the Hermes runtime in a dedicated cloud environment that Qoren provisions and keeps online for you.
How often does the AI Office Manager run?
On a schedule you control. Out of the box it runs weekly on friday at 15:10, every 30 minutes on weekdays, 08:00 to 17:00, weekdays, weekdays at 18:00, weekdays at 08:10, weekly on tuesday at 09:20. You can change the cadence, or trigger it on demand. It also reacts the moment something happens: email received, application submitted, once you connect those triggers.
Will the AI Office Manager do things without my approval?
No. It drafts and prepares the work, and you stay in control of anything that leaves your business. A reply, an invoice reminder, or a public post is written for your approval, not sent on its own.
Can an agency resell the Office Manager to its clients?
Yes. Deploy one Office Manager per client, each in that client's own isolated environment with its own keys. It ships with a client access checklist and writes a weekly report under your agency's name, ready for you to forward. Nothing goes to your client without your approval.
Does the Office Manager need every tool connected?
No. Each duty starts when its tool is connected and stays silent until then. Give it a website and it builds a sample week from public information alone, before you connect anything.
What do I need to connect before it works?
Start from the template and connect the tools it needs, then set a model key: use the managed key included with your plan, or bring your own on any plan. The AI Office Manager runs on the Hermes runtime.
4 duties, one agent.
Each duty is also a specialist template that deploys on its own.
Explore use cases- Operations
Contract Review & Redlining Agent
aka “Contract Redliner”
Drop a contract in the inbox and get back a risk summary and a redline draft checked against your standard positions, before you pay a lawyer to read it.
Reacts toContract receivedEvery 30 minutes on weekdays, 07:00 to 19:00+1 more
Works with Gmail, Google Drive, Notion, Slack.2 tasks - Operations
Resume Screening Agent
aka “Applicant Screener”
Every CV scored against the same written scorecard the moment it lands. Ranked candidates and drafted advance/reject emails ready each evening, reasoning documented per candidate.
Reacts toApplication receivedEvery 30 minutes on weekdays, 07:00 to 19:00+1 more
Works with Gmail, Google Drive, Notion, Slack.2 tasks - Operations
Inventory Monitoring Agent
aka “Stock Watchdog”
Never runs out, never over-orders. Projects stockout dates from real sales velocity, drafts reorders inside the lead-time window, and watches supplier prices.
Reacts toStock level changedDaily at 06:00+1 more
Works with Shopify, Google Sheets, Gmail, Slack.2 tasks - Finance
SaaS Subscription Audit Agent
aka “Subscription Auditor”
Zombie SaaS and price creep, caught and cancelled. Every recurring charge audited weekly, cancellation drafts ready, real savings tallied to the cent.
Weekly on Tuesday at 08:00+1 more
Works with Plaid, Gmail, Google Sheets, Slack.2 tasks
Deploy the AI Office Manager today.
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