AI Executive Assistant
aka “Executive Assistant” in the catalog
The moment mail lands it is triaged with a reply drafted; a new booking gets a one-pager, a finished recording gets notes and owned actions. Every day a 6:30 brief and evening wrap, every Sunday a client-ready report.
- Category
- Assistant, Operations
- Scheduled tasks
- 6daily, weekly
- Runtime
- Hermes
- Works with
- GmailGoogle CalendarSlackFirefliesHubSpotNotionGoogle TasksTavily
- Hosting
- Fully managed, always on
- Weekly Client ReportWeekly on Sunday at 16:00
- Daily BriefDaily at 06:30
- Meeting PrepWeekdays
- Meeting NotesWeekdays
- Inbox TriageDaily
- Evening WrapWeekdays at 18:00
- Mon
- 06:30Daily Brief
- 18:00Evening Wrap
- Tue
- 06:30Daily Brief
- 18:00Evening Wrap
- Wed
- 06:30Daily Brief
- 18:00Evening Wrap
- Thu
- 06:30Daily Brief
- 18:00Evening Wrap
- Fri
- 06:30Daily Brief
- 18:00Evening Wrap
- Sat
- 06:30Daily Brief
- Sun
- 06:30Daily Brief
- 16:00Weekly Client Report
The moment it happens.
The AI Executive Assistant does not wait for its next scheduled check. Connect a trigger and it starts the second the event arrives. Until you do, its schedule covers the same work.
Email to the agent's inbox
When: Email received
Triaged against your inbox rules as mail lands, urgent flagged, reply drafted
Cal.com webhook
When: Booking created
A one-pager on the person and their company ready minutes after a meeting is booked
Cal.com webhook
When: Booking cancelled
Warned at once when a meeting in the next two hours is cancelled, prep shelved
Signed webhook
When: Transcript ready
Notes, decisions and owned actions written the moment a recording is transcribed
How the AI Executive Assistant works
Every run reads from the tools you connect, works through its brief, and keeps what it learns in a persistent workspace, so context carries forward instead of starting from scratch.
Connect the ones you use. It works with what it has.
- Weekly Client ReportWeekly on Sunday at 16:00
- Daily BriefDaily at 06:30
- Meeting PrepWeekdays
- Meeting NotesWeekdays
- Inbox TriageDaily
- Evening WrapWeekdays at 18:00
Keeps in its workspace
- Who the owner is: business, email domains, timezone, working and quiet hours, delivery channel, watch topics
- Who the assistant works for: business or agency mode, report reader, agency name, tone, and sign-off
- Client access checklist: what to grant per duty, least-privilege scope, what it unlocks, day one or optional
- Current focus, active projects, standing commitments, and the people who matter
- Emergency senders, what counts as urgent, junk patterns, standing reply patterns, threads never to touch
- How the owner writes, so every draft can be sent unedited
A report after each run
Sent to your Slack, Telegram, or another channel you connect.
Drafts that wait for you
Anything that leaves your business is written for your approval, not sent on its own.
Answers in chat
Ask it about its work any time from the agent's chat in your dashboard.
The AI Executive Assistant, on autopilot
Each task runs on its own schedule in a managed environment. Adjust any of them, or add your own.
Task 01Weekly on Sunday at 16:00
Weekly Client Report
Write the weekly report as described in the Weekly report section of AGENTS.md. Read ~/workspace/BRAND.md (mode, reader, agency name, tone, sign-off), this ISO week's ledger ~/ledger/YYYY-Www.md…
Once a week
Task 02Daily at 06:30
Daily Brief
First read ~/state/ooo.json. If out-of-office mode is active: do not write a brief; run the check-in from the Out-of-office mode section of AGENTS.md using the cadence in ~/workspace/OUT-OF-OFFICE.md and…
About 7 runs a week
Task 03Weekdays
Meeting Prep
Check the calendar for external meetings (an attendee outside the owner's domains in ~/workspace/OWNER.md, or flagged by the owner) starting in the next 3 hours. Read ~/state/prepped.json…
About 5 runs a week
Task 04Weekdays
Meeting Notes
Check every connected source for meetings that finished since the last sweep…
About 5 runs a week
Task 05Daily
Inbox Triage
Read ~/state/ooo.json first. If out-of-office mode is active, run the envelope pass from the Out-of-office mode section of AGENTS.md instead: re-read ~/workspace/OUT-OF-OFFICE.md…
About 7 runs a week
Task 06Weekdays at 18:00
Evening Wrap
Read ~/state/ooo.json first. If out-of-office mode is active, write today's paragraph into ~/state/ooo-log.md instead…
About 5 runs a week
What it delivers
Each run ends with a message in your channel. Here is the brief the AI Executive Assistant's first task works from.
AI Executive AssistantAGENTWeekly on Sunday at 16:00
Weekly Client Reportcompleted
The brief: Write the weekly report as described in the Weekly report section of AGENTS.md. Read ~/workspace/BRAND.md (mode, reader, agency name, tone, sign-off), this ISO week's ledger ~/ledger/YYYY-Www.md…
Deploy this template and Qoren provisions a dedicated, managed cloud environment: no Docker, VPS, or server upkeep. Tailor the persona, schedules, and tools, use the managed model key or bring your own, and the agent stays online with activity, usage, and spend in one dashboard.
How deployment worksSee pricing
Product names and logos are trademarks of their respective owners, shown here to indicate what this template connects to.
Sell the Executive Assistant to your clients
The assistant your clients already ask you to set up and babysit, ready to run with no server upkeep.
- A sample week before the sale. Give it a prospect's website and it builds a sample week of its work from public information, ready to attach to your pitch.
- A weekly report under your name. It opens with the counts your client can check, written as your agency, and comes to you to forward.
- A client access checklist. Exactly which logins to ask the client for, and what each one unlocks.
- Hosting from $19 a month per client. A dedicated environment for one agent, plus model usage, which depends on volume. On the agency plans, each client's cost shows on its own line.
AI Executive Assistant template questions
What does the AI Executive Assistant template do?
The moment mail lands it is triaged with a reply drafted; a new booking gets a one-pager, a finished recording gets notes and owned actions. Every day a 6:30 brief and evening wrap, every Sunday a client-ready report. It runs 6 scheduled tasks on a managed cloud environment.
Which runtime does the AI Executive Assistant use?
It runs on the Hermes runtime in a dedicated cloud environment that Qoren provisions and keeps online for you.
How often does the AI Executive Assistant run?
On a schedule you control. Out of the box it runs weekly on sunday at 16:00, daily at 06:30, weekdays, daily, weekdays at 18:00. You can change the cadence, or trigger it on demand. It also reacts the moment something happens: email received, booking created, booking cancelled, transcript ready, once you connect those triggers.
Will the AI Executive Assistant do things without my approval?
No. It drafts and prepares the work, and you stay in control of anything that leaves your business. A reply, an invoice reminder, or a public post is written for your approval, not sent on its own.
Can an agency resell the Executive Assistant to its clients?
Yes. Deploy one Executive Assistant per client, each in that client's own isolated environment with its own keys. It ships with a client access checklist and writes a weekly report under your agency's name, ready for you to forward. Nothing goes to your client without your approval.
Does the Executive Assistant need every tool connected?
No. Each duty starts when its tool is connected and stays silent until then. Give it a website and it builds a sample week from public information alone, before you connect anything.
What do I need to connect before it works?
Start from the template and connect the tools it needs, then set a model key: use the managed key included with your plan, or bring your own on any plan. The AI Executive Assistant runs on the Hermes runtime.
6 duties, one agent.
Each duty is also a specialist template that deploys on its own.
See how agencies use Qoren- Operations
Inbox Manager
Inbox triage as mail lands or every 30 minutes: urgent flagged, newsletters archived, replies drafted, nothing ever auto-sent
Reacts toEmail receivedEvery 30 minutes, 06:00 to 20:00+1 more
Works with Gmail, Slack, HubSpot, Notion.2 tasks - General
Daily Briefing Agent
aka “Morning Brief”
Your day in one message before you wake: calendar, inbox, metrics, and overnight alerts, briefed daily
Daily at 06:30+1 more
+2Works with Google Calendar, Gmail, Slack, Linear, Stripe, PostHog, Tavily.2 tasks - Assistant
Meeting Preparation Agent
aka “Meeting Prepper”
A one-pager on everyone you're about to meet: who they are, their company's fresh news, your last interactions and open commitments, and a question worth asking.
Reacts toBooking createdEvery 30 minutes on weekdays, 06:00 to 19:00+1 more
Works with Google Calendar, Gmail, HubSpot, Tavily, Slack.2 tasks - Assistant
Meeting Notes & Action Items Agent
aka “Meeting Scribe”
Turns every meeting into clean notes, decisions, and action items with owners and due dates, delivers them to your channels, and tracks the open actions until they are closed.
Reacts toTranscript readyMeeting endedEvery 30 minutes on weekdays, 07:00 to 19:00+1 more
Works with Google Calendar, Fireflies, Gmail, Slack, Notion.2 tasks - Assistant
AI Chief of Staff Agent
aka “Chief Of Staff”
A chief of staff for your day. Tracks your calendar, tasks, and commitments across tools, runs a morning and evening standup, and nudges you on what is slipping before it becomes a problem.
Weekdays at 07:00+1 more
+1Works with Google Calendar, Google Tasks, Gmail, Slack, Linear, Notion.2 tasks - Operations
Vacation Cover
Vacation coverage that runs to your rules: inbox triage inside the envelope you set, a holding reply and a tidy queue for everything else, escalation to your named backup for anything over threshold. A check-in ping on your cadence keeps it live, and two missed check-ins drop it to draft only until the owner is back.
Every 30 minutes+2 more
Works with Gmail, Slack, Stripe, HubSpot.3 tasks
Deploy the AI Executive Assistant today.
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